Rick Accounting Inc. — Business records checklist
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Monthly rhythm (recommended)

Bank & cash
- Bank statements for all business accounts (all pages)
- Credit card statements for business cards
- Reconciliation notes for any uncleared items

Income
- Invoices issued and deposits recorded
- Merchant / processor statements (Square, Stripe, etc.) if applicable

Expenses
- Receipts or digital images for purchases over $75 (best practice)
- Loan statements and payment breakdowns (principal vs interest)

Payroll (if you run payroll)
- Quarterly payroll tax filings and wage reports
- W-2 / W-3 preparation inputs from your payroll provider

Fixed assets & depreciation
- Major purchases (equipment, vehicles) with date placed in service and cost

Year-end
- Inventory count worksheet (if applicable)
- Insurance policies renewed in the tax year (for business use verification)

Delivering to your accountant
- Prefer PDF exports from QuickBooks or your bookkeeping system
- Zip large file sets and upload via the secure portal — not email.